UNITED NATIONS ST Secretariat .," ~'i:**1S"1:'/AI/338/Add.6 ~6August 1990 GenevaDistribution: OnecopyperProfessional StaffENGJ;;ISH ONLY11 (Geneva Reproduction No.90/48) ADMINI5nUIVE DlSntJ'CUON To: Members ofthestaff From: TheAssistant. Secretary-General tor~anllesources Managel:1eIlt. ~. Subject: VACANCY MANAGEMElrr*' Addendmn 1.Inaddition tothecurrent procedures ofthevacancy m~agement programme as detailed inhulletin:s ST/SGB/221 andST/AI/338 andaddenda, thepurpose ofthe present addendum isto.int.ro~~ce arecour:S8 mechanism totbees~ab~ishment ofthe shortlistby•.therelevant appointment andpromotion bodie:s andtostreamline promotion procedures following. selection forahigher-level post. Thisaddendum app~ies topostsintheProfessional category 'andabove. ~,ad~endum covering posts'intheGenerai Service andre~at.ed categories wi11beissued shortly • .I.RECOURSE PROa:DURE 2.Although theappC!intment andpromotion bodies, inreviewing vacancy management cases, makeeveryeffort toensurethatstaffmembers applying forpostsreceive f~lconsideration, itisconceivable thatthe in!ormat.~on presented bythestaff member mayhaveheenincomplete insomesignificant respect. Fort.h.i:sreason, the recour:se procedure described belowhasbeenintroduced a:sof1July1990• .3. ~soutlined inadminist=ati~e iD:struction ST/A!/338/Add.3. vacancy management. c2.!le:satUeP-2to!l-4le';::::l:svillbeconsidered byt.b.eAppoiDtment andPromotion CO:TllTlit.~eeat thedutystat.ion "'herethevacancy is·locat.ed. Allcase:!attheP-S -and'0-1levels .~illbeconsiaered bythe'Appointment. andPro~otion Soard. ***/1/ ?tJ-193ri,,;"P~r;onnel Manu,l in~e~,No. 4256. InsertunderSection I,Paragraph B,oftheAdministrative Handbook. TheFrenchversion willbedistributed later. 175'i~(!) /... GE·90-02555•S"I/kI/33an..dd.6 Page2 4.Folloving thee~eabli3hment ofa:shore li~tofcandidate~ toragiven vaca~cy bythere~pective appointment andpromotion body,theOfficeofHumac Re~ources ~ement orthelocalhumanresources section r8spon:siDle torvacancies atthe " P-~toP-4,1.vel~atdutystations ~wayfromHeadquarters ~~linform'allstaff members presented forc0113ideratlon a.:stowhether theyareincluded intheshort") list. ~l~uchstaff,irrespective oftheirinclusion intheshortlist,who believe thattheinformation theysubmitted inconnection withtheirapplication ~incomplete, mayavailthemselves oftherecourse procednre'and writevithin lQWQBKIFG P~YSthrough thesecretary oftherespective appoin~ent andpromotion bodyto'thechairperson. '!hesta;f!member should onlysubmit in;formation thatwas notcont~ed ~theoriginal application submitted toragivenvacancy andwhich theconcerned ~taffmemberfeelsmayhaveab~aring onhisorherinclusion inor selectio~'from theshortlist.Staffresiding atthesamedutystation asthepost underconsideration ~ho~d normally s~mit 15copie~oftheirrecourse inorderto ~peeduptheprocess. . 5.Theappointment Md,promotion body",illthenreviewthecaseinthelight:. of" the'add.itionu in.;fo~tion received ande:stablish thefinalshortlist."-In•. accordance with bull~tins S~/SGB/221 and~/AX/338 andaddenda. theshortlist ~ill besubmitted totheheadofthedepartment oroft'icevherethevacancy underreview­ islocated ~orthe~inalselection ofacandidate onbehalfofthe Secretary-General. 15.Inreviewing acase,theappoi:abnent andpromotion bodymayrequest the, of;ficial statU3 ;fileofstaf~members 'underconsideration foravacancy. Sta;f! members arereminded thattheyshould :review theirOfficial. statusfile periodically inordertoensurethatit,i~uptodate. Arequest 'forsuCh ~review shou1d~e addressed totheChie;f, Personnel Records Unit,for'staffatHeadquarters andtotheChie~ofthelocalhumanresources section forotherdutystations. ,'. , 'I:t. P:ROMOTIO~ AFTER MOVEME2tT t!NDER VAOJICY 'MANAG~ 7.StaffmeJnbers whomove"to,;.'higher-level p~s't'fOllowing selectIon' from,'ashOrt listestablished bytheappropriate· appointment andpromotion bodymaybepromoted tothenexthigherlevelontherecommendation ofthedepartment oroffice