The••havebe.nconcluded noton1,witbotb.rspecl.liz.d .sencies but.lso withlntersov.rRlll.ntal ornon-sov.rnm.nta1 ors.nll.tlon.. Allotthelear. theb••••torrepresentation tor••chors.nlzatlon. B.PolicYtrllfWOrk 1.Constitution. 11.TheConstltntlon.or.nyoth.rtrpeotbulclesaldocum.nt whichhas .stablish.d eachsp.clallzed agency.provides forrepre.ent.tlon withinthe tramawork otco-operation activities withotberors.nlzatlons andthusentails repre.entatlonal .ctlvitles. 2.Internal In.tructlons 12.lostoraanlzatlon. haveestabll.b.d Internal rulesandlnstructlonu oc representation atconter.nces andmeetlnss. tb.to~otwblcbv.rlesfromone orsanlz.tlon to.notber. Severalors.nlzatloD' havel••ued•central Instruction (e.a••tb.Director-Gener.l'l bull.tln. circular. ormanuals). whichcanbecompared totbeSecretarr-G.ner.l'. bulletinotthe UnitedN.tlons. Giventb.ttbenature.ndtrpeot.ctlvitles dlfter fr~ oneoraanization toanotber. tbe.copeandrIDaeottbe.einstruction. are varied. Somelarseoraanlzatlons bavevellstructured tunctlon. relatedto represent.tlon. Theirlntern.l rulesandlnltr~ction. bavesettortb prncedures .ndmech.nl••sat.ever.lst.se.(e.s••bandllns oflnvlt.tions. acceptance otinvitations. dellsnatlon otrepre.ent.tlves. prep.r.tlon. p.rtlcip.tion. reportins. etc.)inordertoen.ureefticlent .ndettectlve participation Inconterence••ndmeetlns•••repreolnt.tlvel otthe orSlOi..tion•• 1~.Usuallr. 1arseorsanlzatlons baveeetabll,hed writtenprocedure Iand rule.torrepre.entatlon proper.'ore.ample."0b••establl.bed •procedure IntheDirector-General'. bulletin howtob.ndleInvitation. to.ttend..etinl'otothe...ors.nlzation.. ILOb.1•circular la.tructloo detlnlos tb~ re.pcnlibllltle. de.llnswltbrelation. wltbotberlntersovera.ent.l orsanl­ latlon••nde.t.bll.blol procedure. torcOD.ult.tlon witblntbeOttlce. Intbec~.eotWHO.tbepolicle••ndrule.aree.t.bll.bed In•coaprehenslve..onercowerloe vld.'Ipect.otreprelent.tion. ¥blcb..,betbere.ultQt nUl8rou••tudle.c.rrledoutoverthe,e.r..loreover. UNISCO.1.0developed InIt...nu.l.det.lled procedure. torrepre.ent.tloo de.l10swltbIt. dltter40t .tase.. Withresardto•••llerore.nllation •••tevottb..(ICAO. UPUandWlO)dide.tablllb .lmll.rlatera.l rule••ndIn.tructlon •••1tbouSb .~donotb.vetb-..t.11.Hovever. Itb••beenfoundtb.t.t.o.tall ore.nllatlon. b.·.det.lled lntern.l rule••ndIn.tructlou. de.lsoed to /...- 5 - controlotticial travel. Noreo,er. incertainora.nlzatlons, .pecific in.truction. andluideline8 areprovided intheindividual inetruction8 liven directl, toindividual staffmembersdesilnated torrepresentation. 3.StattrulesandEeaul.tlon8 14.Leaalprovisions contained instatfrulesandregulations oteachoraani­ zationtreatIGmea.pectsot.taftmembersattendins meetinss a8repre.en­ tativ... Sincethe,wouldbeonofticial status,tbeoraanization hastbe responsibilit, totreatthematterinrespectof.taftrulesandreaulationeitlometbina bappensdurinatbetravelormission. 4.BudsetdOCUIIDts 15.Tbeform8andmannerinwhichthebudgetdocument8 (eitherprosramme budaet8orobject-ot-elpenditure budsets) arepre8ented arevaried. Thebudaet8providetheproarammes andactlvltip.~ ofeachor3anization fora aivenperiod.aswellaselpenditure forecasts te8ultins tromtheimplemen­ tationottheseproaramme8 andactivities. Insomeoraanizations (UNESCOand UPU).thebudaetsdictatetosuchaneatentthatallthemission8 tobe executed inordertoparticipate inmeeting8 areli8tedinthebudget documents, therebyproviding asolidframework torrepresentational activity. /... ==~~=~==~===-=._~- -------- ------ 6 - Ill.INVITArIONS 16.LitetbeUnited Natl~n••th.att.ndance otr.pre••ntatl,e. ofthe lpoclall••d a••ncl••atconf.renc••and...tln••IImainlyba••dupon In,itatlon. andto~al••r••nent..Howe,er. theba.l.fortb.Ipeclallzed a.oncl••••em••omevbatbroad.r. Includln. otbert,pe.ofa.r....ntl.lucbal: worthaalre.mentl. alr.....ntltorco-op.raUon. ordlnar, wc;rtlnlal.'an- •.-entl.elchan••ofl.tterl. etc. 11.Tbepractice Intbllfi.ld,arl••fromoneorlanilation toanoth.r. Someorlanl.atlonl ••ndtheirrepr•••ntati,e. toa.etln••eacluli,ely upon Invitations. relardl.l. oftb.'1lltence offormalr.lationlhlp alreeaent •• Some9tber.partlclpat. Inme.tinll bothonthebali.ofa.re••entoand ladtatlons. 18.A.Indlcat.d Inpara.rapb 9.theattendance atc.rtalnmeetlnl' II Itatutor, and.naturall,. noIn,l~atlon. ~.e-'tended. althouah letteraot notification ••ybe••nttorre.lndln. tbedat••placeandaalndaIte••oftbe meeUna· 19.Invitation. ~i.~rec.i,.d Inwrlt~.n fo~.A.aleneralrule,the,are addr••••dtoth;Q:~c~tlve headoftb.O!lanlzatlon, althoulh the,ma,belent tolndl~ldual st.rr.ember.a.vell.Inlomloraanlzatlon ••tbepercentas. of inv~t.tions received b,Itaffmember.isrelatl,el, biah(PAO,WHOandWlO). probabl, duetotheirspecific r.atureofacti,itie.. InanycaalInthese orlanilations. thecopiesor~Dvitatlon. addr••sedtoindividuals sbouldbe lenttofocal(orco-ordi~~~ "Jpointe.0a,toofflclallze thematterIfthe staft...berint.ndstoattenda..etinaalrepre~entative oftheorganization. 20.So••oraanizations distinsuilb theprocldur. fortb.invitation. receivedb'theDlrector-Oeneral (aN"tormalinvitations") andthoseaddressed toan indhldual staff aemb~rInh4~per.onal capaettyt1o-called "per.unal In,ltations"). UnderPAO'sprocedure., alloftb••eInvitation. al'.