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Blog post

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So how do fast-scaling companies harness the energy of rapid growth? They turn
complexity into momentum. Agata’s formula: zoom out, scan for patterns, pay
the tax, and don’t bring a tool to a people problem.

Zoom out from the day-to-day to see the full
plcture

Growth almost by definition implies change. Companies can’t operate at greater
scale without going through disruptive and often painful evolutions to absorb the
new complexity.

Product leaders stewarding their teams through growth must

make time to zoom out of their day-to-day and frequently

survey the entire landscape. Are legacy habits still serving teams

or doing more harm than good? Are all systems still functioning

as expected? Very likely, they’re not, because even a well-tuned

vehicle eventually needs service — especially when it’s moving

fast.

Without getting that distance from the day-to-day, it’s easy to miss the signs until
it’s too late. For many leaders, zooming out means deliberately shifting from
doing the work to providing context, asking questions, and connecting dots — or,
as Agata put it, seeing if there are even dots to connect.

“When there’s constant change, we need to think whether we are still doing
things the right way or if something should shift in how we communicate, how we
meet and collaborate, and who needs to be room for the decision,” she said.
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predictability and consistency.
Convincing a team that’s never had much process to not only accept but welcome
changes can be a make-or-break moment for companies early on their scale
journey. That’s why Agata thinks of this change as a tax — the necessary cost of
doing business in a successful company.
" L L
Going from 5 to 25 is harder than 300 to 500
’ ’ .
because when you're at 300, you're already spending
the tax on time — process, communication, meetings,
. n
and making sure people are brought along.
[ \\ Agata Bugaj
WQ SVP of Product, FullStory
She went on to say: “That needs to keep changing as you continue to scale, but
you're already spending that tax. But when you're five, you’re not. Especially if
you're in-person, you're just kind of like, ‘Hey John, are we shipping this week?
Yeah cool, let’s go, let’s do it.” But when you're at 25, you can’t do that anymore
and so you have to introduce the tax.”
People before process, and process before tech
When scaling, it’s helpful to categorize potential solutions by people, process, and
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T I INSPIRATION FOR TEAMS
00IS e ol BB R
T SRR Ik K
& Craft ¢ R |
Notion's project tracker
Thoughts on the future of 8 Projects by team [ Project ipeline ) Expected ollouts
work, from the people and v . eskiop
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Latest T REmmen e
Notion HQ
For Teams How Notion built a product management Navigating scale: a framework for leading
. system to align every team product teams through growth
Inspiration Notion hit a breaking point a while ago — multiple eng teams, As organizations scale, information flows grow more complex
overlapping launches. We needed a new system to match our and communication breakdowns become more common.
Podcast new shipping cadence. Here's how we built one! FullStory's SVP of Product Agata Bugaj shares her framework for
keeping product teams shipping and jiving as they grow.
\ Madhu Muthukumar pingp pping Jving yg
%=y Chief Product Officer, Notion Anastasia Uglova
Marketing
FOR TEAMS PODCAST
® 0 ® = ¢ > o Product launch checklist ‘
"
Product launch checklist g |
1 Market research ‘ ”‘A“J. i )
This helps you identify your target audience, identify their needs and pain points, and find th = ‘
L . - " e e
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meet and collaborate, and who needs to be room for the decision,” she said.
" ’ .
You can argue that the context hasn't necessarily
. ”
changed, but who has it — and what part — has.
[ \\\ Agata Bugaj
WQ SVP of Product, FullStory
No one likes change. It’s not comfortable, it slows you down, and it’s a hassle.
Why sunset the very thing that’s made the company successful?
For product leaders, the shift from working to analyzing can likewise feel like
getting benched: product is a contact sport, building and shipping is what they
trained for all season, and zooming out is like watching the game from the
sidelines.
But this mindset shift from doing the work to prioritizing process, change
management, and bringing people along is absolutely critical to succeeding at
scale. As Madhu put it:
" .
Some people play pianos and some people move
pianos. The jobs are just different. And when you
v vm marlis vimarr rmansl & lak AfF mmiarma milarvrapas
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< All posts Published May 16, 2022 in For Teams
[ ] [ ]
[ )
Navigating scale: a framework for
leading product teams through
‘D R By Anastasia Uglova
' & ) Marketing
7 min read At Notion, we spend a lot of time thinking about information: who has it, who
SHARE THIS POST needs it, and how should it flow at higher levels of complexity — especially as
¥ in 0 X organizations scale.
Last week, we sat down with our friends at FullStory to examine knowledge
transfer through the eyes of two masters of scale: Agata Bugaj, the SVP of Product
at FullStory and Notion’s Chief Product Officer, Madhu Muthukumar.
FullStory is a digital experience analytics platform that has grown from 100 to
600 people since October 2018, when Agata first joined. Notion’s been on a
similar trajectory, so Agata’s insights felt distinctly familiar.
So how do fast-scaling companies harness the energy of rapid growth? They turn
complexity into momentum. Agata’s formula: zoom out, scan for patterns, pay
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FUtling It all INTO pracluce
Want to take product leadership a step further? We’re hosting a small, interactive
workshop to try out some of these concepts using practical examples in Notion.
Here’s what you can expect:
« Meet with fellow product leaders
« Discuss strategies for organizing information up, down, and across your org
chart
« Explore Notion integrations that support transparency between tools
Product leaders on teams of 100 or more can RSVP here: Knowledge
Management Best Practices Workshop
SHARE THIS POST
¥ in O X
Get going on web or desktop
We also have iOS & Android apps to match.


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JANE.SMITH.MOBBIN@GMAIL.COM
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