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HELP CENTER » USING CALENDLY » MANAGING AVAILABILITY Search our articles
Best practices for vacation and time off s art
In this article
January 4, 2023 Best practices for vacation and time off
. | | | . Using your connected calendar vs
Using your connected calendar vs availability settings availability settings
Calendly will check your connected calendar and availability settings to determine when you are Using your connected calendar
available for bookings. For vacation and time off, you can use either of these methods to ensure you're
only booked when you want to be. Using your availability settings
As a rule of thumb, if you're not going to be working or taking meetings at all (think lunch breaks, gym
breaks, holiday vacation, or time off), it's best to put a busy event on your connected calendar.
If you're setting these unavailable hours within your availability settings, you'd need to put those times
across multiple schedules and/or custom hours.
This means: It is faster and easier to put a busy event on your connected calendar.
If you are still available in some cases (think traveling for business, working irregular hours, skipping out on
office hours), it's best to edit your date-specific availability in-app. This ensures the right people can still
book or schedule non-Calendly events with you.
Using your connected calendar
A\ Within your connected calendar, you can create busy events to create scheduling blocks for vacations
and time off.
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| ____________________________________________________________________________________
HELP CENTER » USING CALENDLY » MANAGING AVAILABILITY Search our articles
Managing Availability
Troubleshooting availability
Best practices for vacation and time off
Getting started with meeting polls
Create and book a meeting poll
Adding Calendly times to an email
How to use buffers
Managing additional rules for your availability
How to make changes to your schedule
How to create working hours with Calendly schedules
Best practices for using Calendly schedules
Mutual availability
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Using your availability settings
Within Calendly, you can create date overrides to create scheduling blocks for vacations and time off. In this article
Best ti fi ti d ti ff
1. Navigate to your Availability tab estpractices for vacation and time o
2. Under Add date overrides select Add a date override. Using your connected calendar vs
availability settings
3. Select the date(s) you're wanting to adjust.
Usi ted calend
4. Adjust your availability by adding or removing intervals under What hours are you available? Sing your connected calendar
5. Select Apply. Using your availability settings
@ L Search Home Aval%blllty Integrations Help ~ @ Account v
Set your availability
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Using Calendly
Discover how Calendly works, from
availability to event types
GETTING STARTED USING CALENDLY CALENDLY FOR MOBILE INTEGRATIONS & AUTOMATIONS ACCOUNT SETTINGS VIDEO TUTORIALS
) > Search our articles
° ° °
Best practices for vacation and time off i this article
January 4, 2023
Using your connected calendar vs availability settings
Calendly will check your connected calendar and availability settings to determine when you are
available for bookings. For vacation and time off, you can use either of these methods to ensure you're
only booked when you want to be.
As a rule of thumb, if you're not going to be working or taking meetings at all (think lunch breaks, gym


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appTagline: New song playlists & podcasts

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Release Notes

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@ Cclendlg DEVELOPER Documentation API Reference Release Notes Support
customers to ensure that their data Is compliant with the latest legal and industry regulations.
This API provides customers with the flexibility to delete data (when required) in an efficient way, directly from external system. It also enables them to create a
process to automatically delete in a scheduled timeframe removing the manual effort.
Release Notes November 2022
® NOVEMBER 18
Identify Managed Event Types when returning list of Event Types for a given user
We have added a new response parameter (admin_managed) in List User Event Type and Get Event Type APIs. Developers can use this parameter to identify if
an Event Type is a Managed Event Type assigned to that user or if it’s their personal Event Type.
Release Notes October 2022
® OCTOBER 20
User Calendar Availability
We have added three new APIs - List User Availability Schedules, Get User Availability Schedules and List User Busy Times. With these APIs, developers are able
to view user’s schedules including override dates and ‘busy times’ (scheduled external meetings and Calendly meetings). Use this information to get total
available (or booked) hours for a given user for a given period of time. These APIs will also enable developers to create ‘calendar view’ within their product.
Show 3 months v 1-30f13 < Previous Next>
|@ CCIlendlg DEVELOPER Documentation API Reference Release Notes Support
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Create powerful apps with Calendly's API
Explore our documentation to start building custom integrations
Integrate to save time and deliver insights
See all the possibilities

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Automate your processes Embed Calendly on your site Put your data to work Share links from your product
Automate next steps within your product Share your availability in an instant by Pull your scheduling report to better Share your and your team’s meeting links
based on scheduled events adding Calendly to your favorite tools understand how your team uses meetings directly from your product
|@ Cclendlg DEVELOPER Documentation API Reference Release Notes Support
See what’s new with Calendly’s API
RSS: https://developer.calendly.com/rss.xml
Atom: https://developer.calendly.com/atom.xml
Release Notes February 2023
©® FEBRUARY 8
Delete Scheduled Events Data
Our Enterprise customers now have the ability to delete all invitee’s PIl from scheduled events within a specified date range from an external system. This allows
customers to ensure that their data is compliant with the latest legal and industry regulations.
This API provides customers with the flexibility to delete data (when required) in an efficient way, directly from external system. It also enables them to create a
process to automatically delete in a scheduled timeframe removing the manual effort.
Release Notes November 2022
® NOVEMBER 18
Identify Managed Event Types when returning list of Event Types for a given user
We have added a new response parameter (admin_managed) in List User Event Type and Get Event Type APIs. Developers can use this parameter to identify if
an Event Type is a Managed Event Type assigned to that user or if it’s their personal Event Type.
Release Notes October 2022
® OCTOBER 20
| Tlermue Falamedasr Avrmilalatlid: s


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API Reference detail

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@ Cclendlg DEVELOPER Documentation API Reference Release Notes Support
Introduction
APl Conventions Calendly Developer
Calendly Developer
Webhook Signatures Welcome
Webhook Errors
Welcome
API Examples - Buzzword CRM
Embedding Calendly v Welcome to the Calendly Developer Documentation Portal. We currently provide 3 APIs that
allow you to integrate a scheduling solution into your application.
Getting Started
Recipes
Notifying the parent window API v2
RESOURCES Currently maintained API that allows you to retrieve Calendly links, sync scheduled meetings,
manage users, and more. There are a number of ways to use Calendly’s API.
& Calendly API v
Activity Log >
Availability 5 We’ve created a working example highlighting various use cases to help get you on your way.
Check out Buzzword CRM’s GitHub repository here.
Data Compliance >
Event Types >
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APl used for embedding Calendly’s scheduling flow into your application via an iFrame.
Scheduled Events >
Scheduling Links >
Shares >
Users >
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& OAuth 2.0 v
|@ CCIlendlg DEVELOPER Documentation API Reference Release Notes Support
center of your page, add one of the CSS codes below. Then, adjust the left and right inputs until
you arrive at your desired spacing.

Left:
<!—— left align the badge widget -—>
<style type="text/css">
.calendly-badge-widget { right: auto !important; left: px !important; }
</style>
<!—— end left align the badge widget -—>
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.calendly-badge-widget { left: % !important; margin-left: px!important; }
</style>
<!——end center align the badge widget-—>
Create your own button
Entice your site visitors to schedule with you with a button that triggers a pop-up scheduler.
Adding this code somewhere within your web page will give you the Calendly CSS and
Javascript resources, without the clickable text link:
<!—— Calendly link widget begin -—>
<link href="https://calendly.com/assets/external/widget.css" rel="stylesheet">
<script src="https://calendly.com/assets/external/widget.js" type="text/javascr
<!—— Calendly link widget end ——>
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To an HTML element, add:
TN
|@ Cclendlg DEVELOPER Documentation API Reference Release Notes Support
Introduction
o
API Conventions
Embed ReCIpes Embed Recipes
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Webhook Errors . . . . Create your own button
The best way to encourage visitors to book with you is to embed a scheduling page onto your
API Examples - Buzzword CRM P : ; P Remove scroll bars
website. You can choose from our three embed options to match the look and functionality that
Make your mobile schedule ...
Embedding Calendly v best suits your web page. This article includes information about embedding Calendly on your
Getting Started website but, because our embed code may perform differently across host platforms and site
- themes, you may wish to consult a developer for further customizations.
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RESOURCES
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|@ CCIlendlg DEVELOPER Documentation API Reference Release Notes Support
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Create powerful apps with Calendly's API
Explore our documentation to start building custom integrations
Integrate to save time and deliver insights
See all the possibilities

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Automate your processes Embed Calendly on your site Put your data to work Share links from your product
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based on scheduled events adding Calendly to your favorite tools understand how your team uses meetings directly from your product


Saved Jobs

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@ Cglendlg Jobs, Why Calendly Teams Inside Calendly How we hire Benefits & Perks Diversity Life at Calendly @
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Senior Content Designer @ Remove

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Contacting sales

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pageType: Marketing Marketing Marketing Marketing Marketing

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Thank you!

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Contact Us Sales Team Scheduling
We take the work out of
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@ Colendlg Product Solutions v Teams & Companies Pricing Resources v Log In
Thousands of large companies and teams rely on .
] Phone Number (Optional)
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Submit your inquiry for your Enterprise Submit a request to get help from our Download Calendly's press kit, read
— ideal for companies with more than friendly support experts press releases, and request interviews
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TALK TO SALES

First Name Last Name

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Browse a help category

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Help Center Developers [ Report Abuse 4 Contact Us Login  SignUp
Using Calendly
Discover how Calendly works, from
availability to event types
GETTING STARTED USING CALENDLY CALENDLY FOR MOBILE INTEGRATIONS & AUTOMATIONS ACCOUNT SETTINGS VIDEO TUTORIALS
» USING CALENDLY Search our articles
L, Managing Availability
|@ C(]Iendlg | Help Center Search our articles Developers [ Report Abuse 4 Contact Us Login  SignUp
€ Managing Availability
Troubleshooting availability Create and book a meeting poll
Best practices for vacation and time off Adding Calendly times to an email
Getting started with meeting polls How to use buffers
& Managing Event Types
Setting up your first event Group event types
Customize events once and share An overview of event types
Calendly's booking notifications Troubleshooting round robin meeting location
|@ Cciendlg Help Center Search our articles Developers [/ Report Abuse [f  Contact Us Login  SignUp
| ____________________________________________________________________________________
HELP CENTER » USING CALENDLY » MANAGING AVAILABILITY Search our articles
Managing Availability
Troubleshooting availability
Best practices for vacation and time off
Getting started with meeting polls
Create and book a meeting poll
Adding Calendly times to an email
How to use buffers
Managing additional rules for your availability
How to make changes to your schedule
How to create working hours with Calendly schedules
Best practices for using Calendly schedules
Mutual availability
|@ C(]Iendlg Help Center Search our articles Developers [ Report Abuse 4 Contact Us Login  SignUp
Categories
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Getting Started Using Calendly Calendly For Mobile
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Integrations & Automations Account Settings Video Tutorials
Power your meeting lifecycle Manage your subscription, single Explore our how-to videos and
with tools and workflows sign-on, and security feature overviews
|Help Center Developers [ Report Abuse 4 Contact Us Login  SignUp
Using Calendly
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GETTING STARTED USING CALENDLY CALENDLY FOR MOBILE INTEGRATIONS & AUTOMATIONS ACCOUNT SETTINGS VIDEO TUTORIALS
) > Search our articles
Managing Availability


Partners

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TECHNOLOGY PARTNERS
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Add the world's leading
° °
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r——————————————— Using Calendly's API, you can add scheduling
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|@ English v
@ Colendlg Product Solutions v Teams & Companies Pricing Resources ~ Log In Get started
LEARN CONNECT
Customer Stories About Developers
See how teams around the world are upping their Learn about our mission, commitment to our Explore our documentation to create powered
game with Calendly. customers, and leadership team. apps with Calendly.
Resource Center Blog Contact Us
Explore our library of e-books, webinars, customer Discover the latest Calendly product and Get in touch and let us know how we can help.
stories, tutorials, and more. company news.
Partners

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Seamless connections to your favorite calendars, Learn how to use Calendly to get maximum value directly to your platform.
tools, and apps. for your organization.

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Calendly in other ways.
TECHNOLOGY PARTNERS
Add the world's leading
scheduling solution to your
product or service
Using Calendly's API, you can add scheduling
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Teams

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X @ pages.soundcloud.com < E
SoundCloud Privacy
Policy
Welcome to SoundCloud, a service provided by
SoundCloud Global Limited & Co. KG and its affiliates,
including SoundCloud, Inc. and Repost Network Inc.
(hereinafter “SoundCloud”). Capitalized terms used in
this Privacy Policy that are not specifically defined shall
have the meanings given to the applicable capitalized
terms in the SoundCloud Terms of Use.
Your privacy is important to us. This Privacy Policy
explains how we collect, store, use, disclose and
otherwise process your personal data when you use
soundcloud.com and m.soundcloud.com (together, the
“Website”), our mobile and desktop apps (the “Apps”) and
all related sites, players, widgets, tools, data, software,
APIs and other services provided by SoundCloud (the
“Services”). This Privacy Policy applies to any Website,
Apps, or Services by SoundCloud that refers to this
Privacy Policy, i.e. by linking to it.
For employees with California residency, our privacy
notice applicable to past, current, and prospective
employees and similar individuals, as well as their
beneficiaries and emergency contacts, can be accessed
by clicking here.
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things:

e Who Controls Your Data

« Legal Basis for Data Processing

e Personal Data We Collect
|12:00 \ N |
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Suggested Customer Stories
¢ CHURCHILL Agile
How Calendly delivered 1,037% Simple scheduling is an art form Simple scheduling helps Agile
ROI for Churchill Mortgage at the College for Creative Search spend more time talking
Studies with top candidates
With Calendly, Churchill Mortgage
developed a user-friendly digital The team at the College for Creative Using Calendly to set up 15, 30, or 60-
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automatically provided in the event description. Not only does this reduce the inefficiency of
c c“ckup manual booking, but it has helped ClickUp become more approachable to their customers.
Use case
Marketing, Recruiting, Customer
Service
Industry 6 6 After using it for just a couple of weeks, |
Software . . .
definitely experienced fewer headaches when it
Te i . . o
S0 000 employecs came to coordinating calls. When | realized |
could easily share one link and empower my
Product features
Integrations, Workflows customers to schedule and reschedule calls, |
was sold!"
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Instant access to meeting details with the Calendly + Zoom integration
Because ClickUp is all about creating efficient systems, they took advantage of Calendly's
integration capabilities and connected it to Zoom to eliminate the admin work involved in
cschedulina video conference calls
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Use case ° ° °
Marketing, Recruiting, Cust
Hotkein, e, Customer How ClickUp Maximized Its
[ ]
Cust Out h Efforts with
e ustomer vutredc orts wi
Team size C I d I
500-1000 employees a e n y
Product features READ TIME: 7 MINUTES
Integrations, Workflows
With Calendly, ClickUp's Customer Advocacy team streamlined communications with customers,
leading to much faster project turnaround times and higher customer engagement.
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a m
50% 2x 3x
faster strategic customer increase in customer more sales enablement
persona projects engagement collateral created
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Marketing, Recruiting, Customer
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Industry 50% 2x 3x
Software faster strategic customer increase in customer more sales enablement
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500-1000 employees
Product features
Integrations, Workflows
Editor’s note: This story was contributed by Leila Cruz, Content Partnerships Specialist at ClickUp.
Share
g m As one of the fastest-growing SaaS companies worldwide, ClickUp has expanded its customer
base to 800,000 teams in just over five years.
To help celebrate those customers, ClickUp rolled out the Customer Advocacy Program. The
program's mission is to connect with customers from all types of business segments to learn about
their unique ClickUp adoption stories and use cases.
As ClickUp's customer base has grown worldwide, however, it's become increasingly difficult to
coordinate meetings and follow-up requests with every customer advocate, conduct persona
research quickly, and scale the Customer Advocacy Program without the proper scheduling
platform.
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faster with Calendly Customer Outreach Efforts with ROI for Churchill Mortgage
Calendly
READ TIME: 4 MINUTES READ TIME: 7 MINUTES
Critieria corp's CS team adopted READ TIME: 7 MINUTES With Calendly, Churchill Mortgage
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As a hyper-growth SaaS company, ClickUp has been actively recruiting talented individuals from
c ClickUp all over the globe, but with that came a few challenges. Coordinating schedules and aligning
u time zones required a lot of manual work and calculation conversions by their Talent Acquisition
se case
Marketing, Recruiting, Customer team.
Service
Industry "It was difficult for us to record scheduling data or easily access the kind of candidate information
Software
that we needed to go into calls or interviews with the clarity that we wanted,” said Cheyene
Team size Gorman, Recruiter.
500-1000 employees
Product features - . . . . .
Integrations, Workflows Calendly solves this issue by automatically detecting the time zones of their prospective
candidates and adjusting availability accordingly — eliminating room for hiccups or confusion.
"Best of all, with the Calendly-ClickUp integration, | can now track meetings alongside the
Share ClickUp tasks that are associated with the candidate,” Cheyene said.
g m
As one of the biggest advocates of productivity and creating efficient workflows, ClickUp's
integration with Calendly makes the two a power duo, helping teams streamline their scheduling
processes and scale their efforts effectively.
Ready to explore what Calendly can do for your bottom line? Sign up for a free, 14-day trial
today.
To learn more about the features ClickUp uses — such as Workflows, integrations, and more —
contact our Sales team.


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