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So if you ask “How do I log my vacation time?” you don’t get a long list of docs and folders you have
to manually sort through. You get two things: the answer to your question, and a short list of the
docs the answer is pulled from.
That means no more clicking around a bunch of results and old folders, getting overwhelmed and
emailing your manager. Instead, when a source doc comes up that looks irrelevant —— Onboarding e
. . o fluff, no spam.
Handbook (2020) (Updated) (Archived) —— take the opportunity to assess that doc, then flag or Get our monthly letter about
delete it. Just like that, your workplace got better. learning how to enjoy remote. In
our own words, on your own time.
L) L)
No more libraries, and no more
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mountains of virtual papers
Slite is on a mission to make team's knowledge management the best it can be. That means £ &l | vastestrost
encouraging everyone to shift mentalities to have new best practices as we all get better at managing I’j'g gﬁ&’ 2 Fixing our trust issues with
our digital setups. i Al
And it also means thinking smarter about our own product. We realized that if a knowledge base _ BLOG
software isn’t supposed to be treated like a library, it’s not supposed to feel like a mountain of virtual i ﬂ ~ Commsor's winding path
. winl from Notion to Coda to Slite
papers, either. :
Ask is one step towards pushing our product to be something that works for and with your team and @ | BLOG
. . , . .. . | = How to write async weekly
workflow by letting you use your own resources intuitively. We're excited to be rethinking things for \ 7 updates
anyone who wants clearer, better documentation. -
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LAST UPDATED
April 20,2023 0‘ ‘Il_v;LIu;:\N(;T*istiansen *‘ g?;rgcétil:sy
|A few years ago, I wanted to put in a request for time off to take summer vacation. I headed to my SraRE TS sToRy
company’s wiki, hoping to find a document I remembered reading the last time I put in for leave. ¥ in & N
Instead, I found multiple conflicting records. As I started to open docs and folders I got out of date,
incomplete and contradicting information, and I quickly gave up my search. Then, I emailed my
manager my request and manually added my vacation to our public calendar.
I know you have a story like mine because most teams have problems with their docs. It’s clear that
how we approach documentation needs a major shakeup.

‘t think of knowledge b
Don’t think of knowledge base as a
library full of books
The library metaphor for documentation is overused and, as it turns out, not that helpful.
The image of a library is too static. It brings to mind a quiet place that can’t be disturbed. A place
everyday people have no ownership over —— it’s a specialist’s job (the librarian) to decide what
comes in and what goes out.
And libraries are filled with books. Books are wonderful things! But they’re nothing like folders in
your documentation. Once they get off the printer nobody can change them. And they are not
something that the average person can sit down and write.

u

Instead, approach docs like you
approach acommunity garden
|Checkin regularly
You don’t need to be scrutinizing your documentation every day. But, just like a garden,
documentation needs regular tender love and care.
Consistently making time to prune, water, plant and weed a garden means you never have weeks
worth of work to do to make it usable again. The same goes for your knowledge base.
Make it a cultural expectation that if there’s something that needs to be updated, written, archived ok No luff, no spam.
or condensed, it’s not pushed aside for months until documentation updates feel like Mount Get our monthly letter about
Everest. learning how to enjoy remote. In
our own words, on your own time.
Assign ownership
In a community garden, you wouldn’t assume that everyone will magically know all the tasks that
need to be done and take care of them the minute the need arises.
So don’t assume docs will be created and updated by whoever comes across a need for
improvement, either.
At work, people take care of tasks that relate to them, their team, and their expertise. This can make
people hesitant or unsure of how to approach contributing to your docs, because it feels outside
their wheelhouse. To mitigate:
¢ Make sure everyone knows what portion of documentation they are responsible for — from
that all-important vacation time to how to onboard, hire, flag problems in code and
approach cold sales calls.
¢ Make sure people know what to do when they find gaps, errors or outdated documentation.
Have a system for tagging and assigning updates.
e Empower people to add their knowledge to your documentation and_provide doc templates
and instructions for getting started.
|_ WRITTEN BY SHARE THIS STORY
u Lauren Christiansen is a freelance marketer with a passion for content that helps teams work better, - 4 in (5) “
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and hiking in the woods of New England.
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